Email templates let you type less and send faster, and eventually make you more efficient at using Docs To Gmail. Gmail templates involve canned responses that one could quickly insert into any email to fill in every piece of information you would otherwise spend some time writing with each new message.
Enable Canned Responses. The 1st step would be to actually enable message templates in Gmail, that you simply do with the Canned Response feature. However, it’s not enabled by default.
Here’s what to do: Tip: Jump right to Step 4 by going right to your Gmail Labs page. Click on the Settings gear within your Gmail’s toolbar, just beneath your image. Select Settings from your menu. Proceed to the Labs tab. Ensure Enable is selected for Canned Responses. Click on the Save Changes button. Save a note as a Template in Gmail. Making a template in Gmail is relevant for the Canned Responses feature. See the above section to make sure you’ve got the templates functionality enabled.
Here’s the best way to save an email for future use as a template in Gmail: Compose a whole new message in Gmail that you want to use as the template. Leave the signature set up if you would like it to show up in messages sent making use of the template. It is possible to leave both the Subject: and To: fields empty since they are not saved together with the template. Select the More options downward-pointing triangle inside the toolbar in the bottom from the message, next to the Discard draft button. From that new menu, choose Canned responses and then New canned response… from your Save section. Type the preferred term for your template. This name will be for you to refer to later when you pick the template, but it’s also used as the subject of the message (though you can alter the subject once you’ve inserted the template). Click OK in order to save the Gmail template.
Develop a New Message or Reply Utilizing a Template in Gmail. Here’s how you can send a canned message or reply in Gmail:Begin a new message or reply.
Click the More options button from the bottom right side of the message’s formatting toolbar (it’s the one that seems like a down triangle).
Choose Canned responses from that menu. Select the desired template under the Insert area to instantly import that template into the message.
Make sure you fill the To: and Subject: fields. Edit the content when necessary and click on Send as always. Remember that Gmail will not overwrite any existing text except if you highlight it before inserting the template’s text. For instance, you could type something manually and then insert a templated message to have it included after your custom text. Tip: You can also have Gmail send the canned replies for you. Find Out How to Auto Reply in Gmail for additional information.
Edit a note Template in Gmail. You might need to modify your Gmail template at some point. Here’s how: Start with an all new message. It’s best to make sure the whole message area is empty to be able to edit just the canned response. Select the More options button in the message’s toolbar (the small down arrow in the bottom right). Click Canned responses. Choose the ngouge you want to change, from the Insert section, so it will likely be imported in to the message. Make the desired changes to the template. Return to the More options and Canned responses section. Choose the same template as before, but under Save so it is going to be saved over the existing template. Click OK once you see the Confirm overwrite canned response prompt that reads This can overwrite your saved canned response. Have you been sure you need to proceed?.